2007 Massachusetts Marketplace festival

Saturday, August 18, 2025

(Rain Date: Sunday, August 19)

Exhibitor Application Form

Deadline: July 13, 2025

EXHIBITOR INFORMATION

Business Name: _____________________________________________________________________________________

Contact: ___________________________________________________________________________________________

Address: ___________________________________________________________________________________________

City: ________________________________________ State: _____________ Zip: _____________________________

Phone: _______________________________________ Fax: ________________________________________________

E-Mail: _______________________________________ Website: ____________________________________________

PRODUCT DESCRIPTION

Please provide a brief description of your company and products. This information will be printed in the Show Guide if we receive it prior to Deadline. You might want to list some locations where your products can be purchased, if appropriate. Show management reserves the right to edit text as necessary.

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EVENT PARTICIPATION

Exhibitors have the option of displaying under their own small tents, in the open air in assigned locations, in the Hunnewell Building, or the attached three-season tent. The Hunnewell Building and the three-season tent offer convenient electricity and cooler temperatures for vendors displaying perishable products. Space will be assigned on a first-come, first served basis.

Each exhibiting company will receive the following:

• One 6’ table covered with a plastic cloth and two chairs
• Exhibitor name badges displaying company name and town
• Five courtesy tickets to the event
• Inclusion in the media packet
• Listing in the official show guide
• Listing on MHS website
• Exhibitor parking

Note: Exhibitors are not allowed to share booth space.

All products must be approved by Show Management.

Show Management will determine all booth locations.

SHOW SCHEDULE

Set Up Time 8:00 AM – 9:30 AM

Festival Hours 10:00 AM – 4:00 PM

Move Out 4:15 PM – 6:00 PM Display breakdown before 4:15 PM is prohibited for safety reasons.

A complimentary exhibitor breakfast will be supplied by the Massachusetts Specialty Food Association and its members.

(OVER)

EXHIBITOR NEEDS

Refrigeration

There will be no refrigeration available at the event. You must plan to bring coolers. Additional information will follow in your exhibitor information packet.

Electricity and Water

There will be limited access to portable water. Please plan to bring any water your exhibit will require. There will be a limited supply of electricity on-site. Booth space is assigned based on need for electricity. You must express your need for electricity when you sign up for space. Please plan to bring a long electrical extension cord (at least 100 feet).

Please indicate your needs below by circling your response.

• Do you plan to provide food samples at your booth? Yes No
• Will you be grilling? You can only grill outside of tent/building. Yes No
• Will you require electrical service? You must request this now! Yes No
• Please list below any stove or heating device and the number and type of outlets you will need.

You must bring your own extension cord of at least 100 feet.

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• Ice will be available for $3 per bag. Will you require ice? Yes No

How many bags would you like? _____________ x $3 = __________________________

Please add this amount to your booth fee.

Please Check Appropriate Line(s):

____ 8' x 10' space (includes 6' table and 2 chairs) in Hunnewell Building $150

____ 8' x 10' space (includes 6' table and 2 chairs) in 3-season tent $125

____ Outside space not to exceed 12' x 12', exhibitor may bring tent $100

____ Late fee for forms or payment postmarked after July 13, 2025 $20

____ Ice @ $3 per bag __________

TOTAL DUE: $__________

Please Note There Will Be NO REFUNDS Upon Exhibitor Cancellation

METHOD OF PAYMENT

_____ Check is enclosed. Please make checks payable to the Massachusetts Horticultural Society.

_____ Please charge my credit card. Card #: __________________________________________________

Expiration Date: __________________________________________________________________

Print name of card holder: __________________________________________________________

Authorized signature of card holder: ___________________________________________________

All major credit cards are accepted.

Exhibitors are assigned space once payment and application forms have been received.

Proceeds from the Massachusetts Marketplace Festival benefit the Massachusetts Horticultural Society, a member-supported organization dedicated to encouraging and improving the science and practice of horticulture and developing the public's enjoyment, appreciation, and understanding of plants and the environment.

Please return payment and application by July 13, 2025 to:

Jennifer Courtney, Massachusetts Horticultural Society

900 Washington Street, Wellesley, MA 02482

Phone: 617-933-4982 • Fax: 617-933-4901 (For applications with credit card payments only)

E:mail: jcourtney@masshort.org